Payroll

Employee Definitions

Non-Exempt Definition:

Non-exempt employees are defined as employees whose pay is based on an hourly rate and are subject to the stipulations of the Fair Labor Standards Act (FLSA). Non-exempt employees must be paid at least the federal minimum wage for each hour worked and will be compensated overtime pay of not less than one and a half times their hourly rate for all hours worked beyond 40 each week.

Exempt Definition:

Exempt employees are employees whose pay is based on a specified salary regardless of the number of hours worked and are exempt from overtime provisions of the Fair Labor Standards Act (FLSA).

Paycheck Information

The Payroll/Employee Benefits department strives to ensure the accuracy of employees' pay, leave, and other information. However, errors may occasionally occur. It is important for employees to review their payroll information regularly through Employee Access. Payroll is typically posted a few days prior to payday to allow employees to identify any errors. Any errors made by the Payroll department will be promptly corrected.

If a discrepancy in pay is due to incomplete or late submission of information by the employee or supervisor, the payment will be included in the following month's check. We are unable to compensate for work that has not been properly recorded. It is the responsibility of the employee to ensure that timesheets are approved by their supervisor and submitted to our department by the specified deadlines.

Monthly Pay Dates & Payroll Cutoff Dates

Payroll Deduction Code List

W-4 Form

Upon hire, you will be required to fill out a W-4 form for taxes to be withheld from your check. Our office is not licensed to advise on what you should claim. For guidance on filling out the W-4 form, visit www.IRS.gov.

If you need to make changes at any time throughout the year, please submit a new W-4 form. Please note that the IRS has the authority to assess penalties to employees who claim more allowances than they are entitled. Burleson ISD is not required to verify the accuracy of the information that is placed on the employee's W4 form; however, the payroll office cannot knowingly accept an invalid form. A form is invalid if it is altered (e.g., sections are crossed out or information other than the requested entries has been added) or if the employee indicates that it contains false information.

2025 W4 Form

Tax Withholding Estimator

W-2 Form

Direct Deposit

If you need to update your account information or suspect unauthorized access, please notify us promptly. You can update your direct deposit information through Employee Access. Refer to the link provided below for instructions on making account changes. Please be aware that the ability to halt transactions is contingent upon the stage of our payroll processing and receipt of change notifications. It is recommended that all employees maintain awareness of payroll deadline dates and submit necessary documentation promptly to facilitate timely updates to their accounts.

In the event that a deposit is made to a closed or frozen account, we must wait for the return of funds to our originating bank before issuing a paper check, a process that may take 5 to 10 days. Additionally, any outstanding debts to the bank may result in the withholding of funds, with no replacement check issued by our department.

Setting Up and/or Making Changes to an Existing Direct Deposit.

Payroll FAQs

How often do employees get paid?

How do you process payroll?

How do I access my pay information?

You will be able to print/view your paycheck through the Employee Access system through the staff portal. You can access the staff portal through the district's website. Upon employment, you should receive an email with login and password information to allow you to view/print copies of your pay and/or view any other information that pertains to your employment with BISD.

What if I make a change to my account after the payroll cut-off date?

lf you have a change of account, we need to be notified immediately of the change, there are no guarantees that we can stop the transaction for anything received after the payroll cut-off date. If a deposit is made into your account and the account no longer exists we are required to wait until our originating bank contacts us to let us know that your money was returned to our account before we can cut you a check, this could be a 5 to 10-day process. Suppose you are delinquent or owe your account money and you did not make the change to your account through our department before payroll cut-off. In that case, your old account will keep any monies owed to them and we will not be responsible for generating the difference that your bank absorbs. You must notify us of a change of account to keep this from happening.

How do I get paid for extra duty worked?

If you work extra duty (sporting games, teaching staff development classes, etc.) you will need to be sure that you have turned in your information (paper timesheet or True Time electronic timesheet) to your supervisor for approval. The supervisor must submit it to the payroll office no later than the payroll cut-off or you will not be paid until the following pay date.

Extra Duty Timesheet

How do I change my tax status?

What is the TRS deduction?

How does the number of days on my Contract/Service Date affect how I will be paid?

lf you are a 225-day employee you will receive your first paycheck in July and your last paycheck for the school year in June.
lf you are a 206/216-day employee you will receive your first paycheck in August and your last paycheck for the school year in July.
If you are a 245/196/192/194/187/181/177/175-day employee you will receive your first paycheck in September and your last paycheck for the school year in August.

What if I am hired after the start of school or middle of the year?

lf you are hired on any date other than the start of a normal contract/service date, your pay will be calculated on a pro-rated basis. We will take your daily rate and multiply it by the number of days that are left to work in the contract and divide it by the number of pay periods left in the year. If you start after the payroll cutoff date for the month in which you are hired your first check will occur the following month.

How will my final pay be processed?

You must complete an exit sheet form and be cleared with all signatures before your final pay will be released. You can obtain this form from your school's secretary. Please make sure that if you have an address change, you inform the payroll department before the payroll cut-off date so that you will receive your final pay in a timely manner and so that we may forward your W2 tax information to you.